Go to your profile picture at the top of Teams and select Set status message. Select Schedule out of office at the bottom of the options.
- 1 How do you set a status message on a team?
- 2 How do I write an out of office message?
- 3 What is the difference between out of Office and auto reply?
- 4 When should I use an out of Office message?
- 5 What is an example of an out of Office message in teams?
How do you set a status message on a team?
To set your status message in Teams for desktop:
Select your profile picture at the top of your Teams window. Select Set status message to view options. Type the message that you want others to see. If you want people to see your status when they message or @mention you, select Show when people message me, Choose how long you want the message to display before clearing by choosing a duration from the Clear status message after dropdown. Select Done,
To set your status message in Teams for mobile:
Open the Teams app on your mobile device. Tap More > Set status message, Enter the message you want others to see. If you want people to see your status when they message or @mention you, select Show when people message me, Choose how long you want the message to display before clearing by choosing a duration from the Clear after dropdown. Select Done,
How do I set out of Office without automatic reply?
How to Use the Out of Office Assistant in Microsoft Outlook Easily enable or disable automatic Out of Office replies in Outlook If you have to leave the office for a bit, or you’re planning on going away on vacation, you may want to let the people who send you email know that you’re away.
- In Microsoft Outlook 2010 and later, Out of Office Assistant is called “Automatic Replies.”
- You’ll find Automatic Replies in File > Automatic Replies if you have an Exchange account or use an @outlook.com email address.
- If you don’t see Automatic Replies, set up Out of Office replies by creating a rule.
- 1 Click the File menu and select Automatic Replies, If you’re using Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, Outlook for Business, or Outlook 2010, you’ll see the “Automatic Replies” option in the file menu if you’re using an or an,
- If you don’t see the “Automatic Replies” option in one of these versions of Outlook, you’ll need to use the method instead.
- If you’re using Outlook.com or the Outlook mobile app, see to learn how to create and manage automatic replies.
- 2 Turn Automatic Replies on or off. Use the radio buttons at the top of the window to turn Out of Office replies on or off.
- If you want to turn off Out of Office messages, select “Do not send automatic replies,” and then click OK to save your changes. Now that you’ve turned off the autoresponder, people will no longer receive Out of Office messages from you.
- To enable Out of Office replies, select “Send automatic replies” instead.
- 3 Choose when to send your Out of Office messages.
- If you want to turn on your Out of Office autoresponder now, don’t select a start and end date.
- To automatically enable your Out of Office re then choose the start and end dates for when you’ll be out of the office.
- 4 Create your Out of Office automatic response. For emails sent from within your company or organization’s Exchange server, use the Inside My Organization tab, For responses to emails received from anyone else, use the Outside My Organization tab, Type the message you’d like Outlook to send automatically while the autoresponder is turned on.
- 5 Click OK to save your changes. If you didn’t enter a date and time for your Out of Office replies, the feature will activate immediately. If you did choose a date, the autoresponder will begin sending your custom Out of Office message at the selected date and time.
- If you set a date range for your automatic replies, Out of Office will turn off automatically when the date range ends.
- If you didn’t set a date range, the Out of Office feature will remain enabled until you return to File > Automatic Replies and select “Do not send automatic replies.”
- 1 Click New Email in Outlook to create a blank email message. If you don’t have an Exchange account, you won’t be able to use the feature found in newer versions of Outlook, or the Out of Office Assistant in Outlook 2007. It is still possible to set up an automated response using a template and a few rules. Start by message. This will be the template for your automatic response.
- If you’ve already set up an Out of Office reply using an automatic rule and want to turn it off, click the File menu, select Manage Rules & Alerts, remove the checkmark next to your Out of Office reply, and click OK to save your changes.
- 2 Create your Out of Office message. This new message will be used as your automatic Out of Office autoreply.
- Choose a Subject that succinctly explains the situation. For example “Out of the office until “. You could also add “auto-reply” to the Subject to let the recipient know immediately that the response is automated.
- In the Body of the email, write a brief message that can apply to anyone who receives it. Let the recipient know how to reach you while you’re away, or who else to contact.
- 3 Save your template. Once you are happy with the message:
- Click File and select Save As
- In the “Save as type” dropdown menu, select Outlook Template (*.oft),
- Click Save to save the file as a template that loads into Outlook.
- 4 Open the Rules and Alerts panel. To get the auto-response working correctly, you will need to define some rules to automate the process.
- In Outlook 2010 and later (including Microsoft 365’s version of Outlook), click the File tab and select Manage Rules & Alerts,
- In Office 2007, click the Tools menu and select Rules and Alerts,
- 5 Click the New Rule button. You’ll see it at the top-left corner of the Rules and Alerts panel.
- 6 Select “Apply rule on messages I receive” and click Next, You’ll see this option under “Start from a blank rule” near the bottom of the panel.
- 7 Choose which messages will get automatic replies and click Next, If you want to send your Out of Office reply to all messages you receive, don’t check any boxes in the “Step 1” section. Alternatively, you can choose to send Out of Office replies based on any of the listed criteria, such as “sent only to me,” “marked as important,” or “flagged for action.”
- If you only want to send the reply to specific people or groups within your organization, check the box next to “from people or public group.” Then, click from people or public group in the bottom panel to select which users and groups should receive the automatic response.
- 8 Load your template. Select the “reply using a specific template” box in the next window to load the message that you created earlier. Click the link in the “Step 2” box that says a specific template, and select the template you created earlier.
- 9 Set exceptions and click Next, Once the template is loaded, you can define instances when you don’t want the reply to be sent, such as to a specific recipient, or for specific types of messages. Click Next after making your selections.
- If you don’t want to create exceptions, don’t check any boxes, and just click Next,
- 10 Name and enable the rule. Type a name for your Out of Office rule into the “Step 1” field. Use something that is easy to remember so you can disable the rule quickly in the future. Check the box next to “Turn on this rule,” then click Finish to turn on the Out of Office responder.
- When you return to the office, disable the rule by opening the Rules and Alerts menu again. Select the Out of Office rule that you created from your list of active rules, and then click the Delete button.
- 1 Click the Tools menu and select Out of Office Assistant, You’ll see the Tools menu at the top of Outlook 2007.
- 2 Turn Out of Office Assistant on or off. Choose whether you want to enable or disable the Assistant:
- If you want to disable Out of Office replies, select Do not send Out of Office auto-replies, and then click OK to save your changes.
- To turn Out of Office Assistant on, select Send Out of Office auto-replies at the top. Optionally, you can choose to automatically send Out of Office replies within two specific dates by selecting the “Only send during this time range” box.
- If you want to start Out of Office auto-replies as soon as you set them up, don’t check the box or select a date.
- 3 Write your automatic response and click OK, For emails sent from within your exchange server, use the Inside My Organization tab. For responses to emails received from anyone else, use the Outside My Organization tab. Type the message you want the people who email you to receive while you’re out of the office.
- Once you click OK, Out of Office Assistant will begin sending automatic Out of Office replies to anyone who emails you.
- If you set a date range for your automatic replies, the assistant will end automatically when the date range is over.
- If you didn’t set a range, Out of Office Assistant will stay enabled until you return to Tools > Out of Office Assistant and select Do not send Out of Office auto-replies,
- 1 Click the Tools menu and select Out of Office Assistant, You’ll see the Tools menu at the top of Outlook 2003.
- 2 Turn Out of Office Assistant on or off.
- To turn off Out of Office Assistant and stop automatic responses, select I am currently In the Office and click OK to save your changes.
- 3 Write your reply and click OK, In the box labeled “AutoReply only once to each sender with the following text,” type the reply that you want to respond with while you’re away from the office.
- 4 Add rules (optional). You can add rules to the Assistant, such as forwarding messages from certain senders to another recipient. Click the Add Rule button to configure a custom rule. For example, you could create a rule that would forward mail from a specific client to your associate so that the important emails aren’t missed while you’re away.
- 5 Disable Out of Office Assistant. Out of Office Assistant will continue until you open the Automatic Replies menu and select “Do not send Out of Office auto-replies.”
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How do I write an out of office message?
Ol’ reliable -, Thank you for your email. I am currently out of the office until for, I will be happy to reply to your message when I return. If you need assistance in the meantime, please contact at,
What is a professional out of Office reply?
Basic out-of-office email template – To assist you in crafting an effective message, we present two examples of basic out-of-office email templates below. These templates can be customized to suit your specific needs, providing a professional and informative response that keeps everyone informed while you’re away.
- Basic out-of-office email template – Example 1 Email subject: Out-of-Office: Hi there, Thank you for your email.
- I will be out of the office from (day/month) to (day/month) and will have limited access to email.
- If you have any urgent questions, please contact at or,
- I will do my best to reply to your email as soon as I can.
Best, Basic out-of-office email template – Example 2 Email subject: Away from the Office: Hello, I’m writing to let you know that I’m currently out of the office on vacation and will not be checking my email until, During my absence, I won’t have access to my inbox and will be unable to respond to your message.
- However, if you require immediate assistance, please contact,
- They will be happy to assist you.
- Upon my return, I will make it a priority to reply to your email as soon as possible.
- I appreciate your patience and understanding in the meantime.
- Best regards, Remember to tailor these templates to reflect your own personal style and ensure they accurately convey the necessary information for your specific circumstances.
But you can do better than that. Surprisingly, you can get so much more out of such a simple out-of-office letter. A good out-of-office message can serve as a tool to generate leads, promote content, and help you stand out by showing off some creativity.
Can you set status notifications on Teams?
Teams notification & setting topics If you’d like to know when someone in Teams changes their status to Available or Offline, you can add them to your status notifications list either through a previous chat or in settings. Note: You can add up to 15 people to your status notifications list. Status notification banner
What is the difference between out of Office and auto reply?
Auto-Reply can be used by service-based organizations to confirm that to the customer that an email was received and that the team is working on it. Out of Office Assistant can be used when the user will not be in their normal operating office for more than 24 hours.
Where is the out of Office in Outlook 365?
Turning on an Out of Office Message –
- Log into Office 365 from making sure you are accessing the Mail section (not Calendar, People, etc.).
- Select the gear at the upper right corner of your OWA window, Then, click View all Outlook settings and Mail.
- Select Automatic Replies.
- Click the button for A utomatic replies on,
- If you want to set a time limit for replies, check the option Send replies only during a time period and designate a start and end time for your response.
- To send an automatic reply to any one outside our environment, select the check box for Send replies outside your organization, then decide whether to select Send replies only to contacts,
- Fill in the text of your automatic reply and click Save. If you don’t select a time period for the replies to be sent, they will begin to be sent immediately.
When should I use an out of Office message?
Why should I use an out-of-office message? It’s proper etiquette to set up an out-of-office reply any time you’re unable to check emails during regular work hours. Whether you’re going on a vacation for several weeks or attending an offsite meeting or industry event for the day, an OOO message is appropriate.
Why can’t I set up an automatic reply in Outlook?
Part 2: How to Check My Outlook Automatic Reply is Working? –
- Suppose you use Microsoft Outlook and do not receive automated replies when you are out of the office; check a few things to ensure the appropriate feature is working.
- The foremost thing to do is open Outlook.
- Now, go to File>Automatic Replies, You can see three options on the screen:
- Send automatic replies.
- Don’t send automatic replies.
- Schedule an automatic reply.
- If you can’t see the “Automatic Replies” option, it signifies that the feature is turned OFF for your account.
- Follow File>Options>Mail to turn it ON.
- Now, choose the Send automatic replies check box under the Replies and forwards,
If you have already turned the feature on, but the problem is not solved, continue reading to learn more practical solutions.
What do I write in an automatic reply in Outlook?
How to write basic out of office message – Sending a vacation message can be tricky. Here’s a great vacation message. Hi there, Thank you for your email. I will be out of the office from mm/dd to mm/dd and will have limited access to email / will not have access to email.
- If this is urgent, please contact at or,
- I will do my best to respond promptly to your email when I return on mm/dd.
- Best regards, NAME We don’t always have time to be clever or creative, and that’s okay! At its core, a vacation responder email simply needs to inform the sender that you are out of the office and when to expect a response.
The elements of a great out of office reply are
How long you will be gone When you will return, and Whom to contact (and their phone number) if it’s urgent. Include these, and your vacation message will be perfect.
Why is automatic reply not enabled in Outlook?
How to Check My Outlook Automatic Reply is Working? –
If you have Microsoft Outlook and you’re not getting automated replies when you’re out of the office, there are a few things you can check to make sure the feature is working properly.First, open Outlook and go to File > Automatic Replies, You’ll see three options:Send automatic replies, Don’t send automatic replies, and Schedule an automatic reply.
If you don’t see the Automatic Replies option, it means the feature isn’t turned on for your account. To turn it on, go to File > Options > Mail, Under Replies and forwards, select the Send automatic replies check box. If you’ve turned on the automatic replies feature but you’re still not getting replies, there read this complete blog.
What is a simple out of Office message for teams?
Here’s a simple OOO message template. – Subject line: I am OOO from to, Hi, I am currently out of the office till for with no access to email. I will respond to you in a timely manner once I am back. In case of urgent requests, please reach out to, at, Thank you,
What is an example of an out of Office message in teams?
Professional Out of Office Message Examples I am currently out of the office until for. I will be unable to reply to your message until after I return. If you need assistance in the meantime, please contact at.
Can we use office Teams in mobile?
These steps to install the Microsoft Teams app on a mobile device are for faculty, staff, and students who are eligible for Microsoft 365 and want to access Microsoft Teams on an iOS or Android device.
How do I set up out of office on my iPhone?
Create a vacation reply If you’ll be away from your Gmail account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won’t be able to get back to them right away. When people send you a message, they’ll receive an email response containing what you’ve written in your vacation auto reply.
- On your computer, open,
- In the top right, click Settings See all settings,
- Scroll down to the “Vacation responder” section.
- Select Vacation responder on,
- Fill in the date range, subject, and message.
- Under your message, check the box if you only want your contacts to see your vacation reply.
- At the bottom of the page, click Save Changes,
Note: If you have a, it will be shown at the bottom of your vacation response.