How To Address Multiple People In An Email
Avoid CC and BCC – One final tip to greet multiple email recipients without sounding impersonal is to avoid using the CC and BCC fields unless necessary. CC stands for carbon copy, and BCC stands for blind carbon copy. These fields allow you to send a copy of your email to other people who are not the main recipients, but who may need to be informed or involved.

However, using these fields can also create confusion, misunderstanding, or resentment among the recipients, as they may not know who else is reading the email, why they are included or excluded, or what their role or expectation is. Therefore, use these fields sparingly and transparently, and explain why you are using them in your email.

For example, you could write “CC: Jane, who is in charge of the budget”, “BCC: Mark, who asked to be updated on the progress”, or “I am BCCing you to protect your privacy”. Help others by sharing more (125 characters min.)

How do you address a group of people in an email?

3 Hi everyone, Hi team, or Hi team – When writing an email message to two or more people, you have a few options. “Hi everyone,” “Hi team,” or “Hi team” are informal yet professional ways to greet a group of people. They also avoid gender-specific addresses to a group, like “Hi guys,” “Hi ladies,” or “Gentlemen,” which might not accurately describe the recipients.

How do you address an email to two recipients?

How to Address Two People in an Email: Greetings & Etiquette The dos and don’ts of emailing multiple recipients Do you need to reach out to 2 people but only want to use 1 email to do it? No matter what you need to share, it’s so easy to address your email to both people and clearly convey information.

  • Use both of the recipients’ names after your greeting, like “Hello Max and Ava,” or, “Good afternoon Mr. Johnson and Mrs. Smith.”
  • Include both people’s email addresses in the “To” field if the message requires both of their attention. Loop someone in casually by CCing them instead.
  • ​​Be direct in the body of your email about what actions you need from each of the recipients to avoid any confusion.
  1. Include both names after your opening greeting. If you’re, use a simple greeting like “Hello,” “Dear,” or “Good afternoon” before writing out the recipients’ names. Use their full first name if you know them, or refer to them by their title and last name if you’re, For a more casual greeting, try using “Hey” or “Hi” instead.
    • Example: Hello Mr. Smith and Mrs. Jones
    • Example: Good afternoon Martin and Dana
    • Example: Hey Demi and Selena
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  1. Use a collective term like “everyone” or “team” after your greeting. Rather than listing everyone’s name in the email, save some space and time by greeting the whole group. You could say something like:
    • Hello everyone
    • Good afternoon team
    • Attention everybody
  1. 1 List both names in the “To” field of a formal email. If you need direct action from both of the people you’re emailing, then include both of their email addresses separated by a comma. That way, both of the recipients will know that the email is important information they need to read.
  2. 2 Use the “Cc” field to casually loop another person into an email. Include the main recipient of the email in the “To” field. If you need to see the info you’re sending but don’t need direct action from them, then list their email address in the “Cc” section. Both people and email addresses will still be visible at the top of your email.
  3. 3 Put email addresses in the “Bcc” field to hide them from recipients. If someone doesn’t want their email address shared with the other person, then add it to the “Bcc” list. When the email gets sent out, only the recipients in the “To” and “Cc” field will have their email addresses visible.
    • This works great if you’re sending an email to 2 people who don’t know each other or if you’re emailing a large group of people.
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  1. 1 Have a call to action in the subject line. Give a clear and concise subject line so the recipients know exactly what to expect when they open your email. Try to include the exact thing you need them to do and consider mentioning how long it will take to complete. You can even mention what is expected of the recipients right in the subject.
    • Example: 5 minutes – survey feedback needed
    • Example: Approval Required from Jules and Jackie
  2. 2 Get straight to the point in the body paragraphs. Jump right into the main focus of your email so the recipients don’t have to scroll through to find the important information. If you need each person to do specific tasks, clearly state what you need from them so there isn’t any confusion on who’s getting the work done.
    • Example: We need to prepare the presentation for tomorrow. John, could you please make the slideshow for us? Julie, can you please pull all the data from our spreadsheets?
  3. 3 Maintain a professional tone. If you’re, avoid using slang or emojis so you don’t sound too casual. Stick to the main topic that you need to discuss without any jokes or sarcasm that could get lost in translation.
    • Limit your use of exclamation points since it could come across like you’re shouting.
    • If you have trouble detecting the tone in your email, try reading it out loud to determine how it sounds. Alternatively, have a friend read it out loud to you to see how they interpret your tone.
  4. 4 End your email with a simple closing. When you’re finished with the main body of your email, wrap it up with a few kind words. After your closing, include your full name just like you’re ending a letter. To write formal business emails, use an email signature with your full name, title, company name, and your contact information. Some closings you could use include
    • Thank you
    • Best regards
    • Sincerely
  5. 5 Proofread your message before sending it. Take a little time before you hit send to read through your message and make sure everything is spelled properly. Check that the information you want to convey comes across clearly and rewrite anything that sounds confusing. When you’re sure everything looks correct, then send the email out.
    • If you’re putting attachments on your email, ensure that they’re named properly and that you’ve selected the right files.
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Advertisement Advertisement This article was written by and by wikiHow staff writer,, Tami Claytor is an Etiquette Coach, Image Consultant, and the Owner of Always Appropriate Image and Etiquette Consulting in New York, New York. With over 20 years of experience, Tami specializes in teaching etiquette classes to individuals, students, companies, and community organizations.

  1. Tami has spent decades studying cultures through her extensive travels across five continents and has created cultural diversity workshops to promote social justice and cross-cultural awareness.
  2. She holds a BA in Economics with a concentration in International Relations from Clark University.
  3. Tami studied at the Ophelia DeVore School of Charm and the Fashion Institute of Technology, where she earned her Image Consultant Certification.

This article has been viewed 51,597 times.

  • Co-authors: 4
  • Updated: July 23, 2023
  • Views: 51,597


Thanks to all authors for creating a page that has been read 51,597 times. : How to Address Two People in an Email: Greetings & Etiquette

How do you address a letter to multiple recipients?

Download Article Download Article There are many situations where you may find yourself writing a letter to multiple recipients. You may be sending a Christmas letter or wedding invitation to a large family. You may be sending a cover letter for a job where there are multiple hiring managers. Whatever the case, you have a variety of options when it comes to addressing a letter to multiple recipients.

  1. 1 Write a header. Business letters include a header in the upper lefthand corner. This is a single-spaced list of information about the company and the letter’s recipients. When addressing a business letter to multiple recipients, you will still need to include the header.
    • In the top right corner of the letter, you should write the recipient’ names first. Write the names using formal titles if necessary (e.g., Dr. Nora Woods), and separate the names by a comma (e.g., Dr. Nora Woods, Dr. Mark Brook).
    • Then, write the name of the company on the next line (i.e., Penbrook Medical Associates), and on the next line write the company’s address. On the last line write the city, the state abbreviation, and the zip code.
  2. 2 Address all names, if possible. It may be possible to include all names in the salutation of a business letter. You can use “Dear” as your greeting, and proceed to address all the recipients. In a business letter, you end the salutation with a colon rather than a comma. For example, “Dear. Dr. Nora Woods and Dr. Mark Brook:”. Advertisement
  3. 3 Include a carbon copy. However, you may be writing a letter to many, many recipients. In this case, you can include a carbon copy on the bottom of the letter. A carbon copy, or cc, lets others know who else is receiving the letter. You can include a carbon copy somewhere below your signature.
    • A carbon copy is usually marked by the words “cc” or “copies to”, usually followed by a colon.
    • Multiple recipients are listed using their full names and alphabetically. For example, “cc: Dr. Mark Brook, Dr. Nora Woods.” If the recipients are from a different business, it’s important to include that business’s name in parentheses after the names. For example, “cc: Dr. Mark Brooks (Penbrook Medical Associates), Dr. Nora Woods (Shepherd Medical Hospital).
    • Keep in mind, the term “carbon copy” means there will be copies of the letter circulating. You should make sure, if you’re using a carbon copy, all parties listed receive their own copy of the letter. You should not use a carbon copy if you’re only sending the letter to one person.
  4. 4 Use an informal word only in certain cases. In rare cases, you may be sending a business letter out to an entire office or a very large group. In this case only, it is appropriate to use an informal word to address the letter. If you’re sending a mass e-mail to your entire company, for example, you can write something like, “Dear Associates” or “Dear Colleagues” if your company consists of well over 10 people. Keep in mind it is always better to get a name, however.
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  1. 1 Consider formality. Formality makes a big deal in how you address a letter. When sending out a formal invitation, like a wedding invitation, it’s custom to use titles like “Mr.” and “Mrs.” This is also the case for sending out cover letters. However, if you’re sending a casual letter to a close friend or family member, formality matters less. It’s appropriate to simply use first names, which may actually be easier when addressing multiple recipients. For example, it’s more cumbersome to write “Dear Mr. Silas Kingsley and Mr. James Knight” than it is to simply write, “Dear Silas and James.”
  2. 2 Take special considerations with married couples. When addressing a letter to multiple recipients, you’re often writing to a married couple. Do some research ahead of time. See whether or not the couple has the same last name, and make sure to address them by the appropriate title in a formal letter.
    • Whose name comes first is somewhat subjective, but some etiquette rules claim if someone has a high ranking title, like doctor, their name should come first. For example, if you’re writing to a husband and wife, and the wife has a PhD, you would write, “Dear Dr. Jacobs and Mr. Jacobs.” You could also write, “Dear Dr. and Mr. Jacobs.”
    • If no one has a formal title beyond “Mr.” or “Mrs.”, you can simply write “Dear Mr. and Mrs. Jacobs” or “Dear Mr. Jacobs and Mrs. Jacobs.” This really depends mostly on your preference. You can also try something like, “Dear Oliver and Marie Jacobs.” You can also switch up the order of the names. Formal rules of etiquette usually place the man’s name first, but this is a largely outdated practice and some people may even take offense.
    • If a couple has different last names, make sure you acknowledge this in your salutation. For example, “Dear Mr. Jacobs and Ms. Elliot” or “Dear Mr. Oliver Jacobs and Ms. Marie Elliot.”
    • If this is an informal letter, keep things simple. You can just write “Dear Marie and Oliver” or “Dear Oliver and Marie.”
  3. 3 Address a family as one unit, if appropriate. If you’re writing a letter to a family, consider addressing them as one unit. For example, you can try something like, “Dear Donahue Family.” This is a salutation often used in holiday cards.
    • You can also try including a couple of names, but not all the names. If you know a couple with a lot of kids, for example, you can try something like, “Dear Katie, James, and family.”
    • For smaller families, including the names of everyone can be a nice touch. If it’s not too cumbersome, try to include everyone’s name. For example, “Dear Katie, James, Harper, and Brayden.”
  4. 4 Use an informal word as a last resort. In some cases, you may not know who exactly you’re addressing. While it’s always ideal to try and get a name, if it’s not possible you can use informal words. If you’re sending a cover letter to a large literary magazine, you can write “Dear Editors” if there are five or six editors that handle submissions.
    • Keep in mind it’s always best to get a name. You should only use this approach as a last resort if you’re unable to find a specific name.
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  1. 1 Address a business letter. In a business letter, you would write the name, then the company name, then the delivery address, and lastly the city, state, and zip code. In a business letter, write the first person’s name, then a comma, then their title at the company after the comma. On a new line, write the next person’s name, title, and so on.
  2. 2 Include all names, if possible. If you’re sending the letter to one address, try to include all names. In a formal letter, it’s best to include full names and titles of all the recipients. However, this is not always possible. It depends on the size of the envelope and your handwriting.
    • For example, you could write something like “Mr. Oliver Jacobs and Mrs. Marie Jacobs” as the recipient’s name. If you’re limited on space, you can try something like, “Mr. and Mrs. Jacobs.”
    • Make sure you get titles correct. For example, if Oliver Jacobs has his PhD, write something like “Dr. Oliver Jacobs and Mrs. Marie Jacobs.” Or “Dr. and Mrs. Jacobs.”
    • For more informal letters, do not worry as much about titles. If you are writing to close relatives or friends, “Mr.” and “Mrs.” are no required. Simply write something like, “Oliver and Marie Jacobs” or “Marie and Oliver Jacobs.”
  3. 3 Try referring to a family as a unit. If you’re sending out a Christmas card, it’s usually appropriate to write the family as a single unit, using their last name and adding “family”. You can write down “The Jones Family” on the envelope. As long as you have the address correct, the mail carrier should be able to figure it out.
  4. 4 Address a letter to the appropriate institution. If you’re mailing a letter to a larger institution, you should usually write down the name of that institution. When applying to grants, scholarships, and so on, there is usually instructions on your application explaining how to address your envelope. Usually, you would write something like, “Admissions Office at Brown University.”
    • When sending in submissions to a literary magazine, the magazine’s website should provide information on how to address your envelope.
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  1. 1 Stay away from referring to a married couple by the man’s name. Some very dated rules of etiquette advise omitting the woman’s name when addressing a married couple. You would address a couple as something like, “Mr. and Mrs. Oliver Jacobs.” While this was once the preferred method of addressing a married couple, it’s considered dated by modern standards. Many women find it sexist to have their names omitted in a letter. You should err on the side of caution and avoid omitting a woman’s name when addressing a letter or envelope.
  2. 2 Avoid things like “To Whom it May Concern” in cover letters. Many people begin cover letters with something like “To Whom It May Concern.” You may do this if you find multiple names for the hiring manager. However, it’s always better to go with one or two names.
    • If you cannot find any information on hiring managers, use a specific word to address your cover letter. For example, “Dear Hiring Managers” would work, or something like, “Dear Hiring Staff of the Hilton Hotel.”
  3. 3 Make sure you get titles correct. When addressing multiple recipients, make sure you get everyone’s title correct. Know if someone has a PhD and address them as “Dr.” If someone is a priest, check to see if they’re typically addressed as “Rev.” When sending out a letter, you want to make sure you’re respectful of everyone’s titles.
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  • Question How do I address a letter to two married couples? Mr. and Mrs. (last name) & Mr. and Mrs. (other last name).
  • Question How do I address the second page of a letter to multiple people at a company? It’s not necessary for you to address the second page.

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  • If the letter is a thank you note or another personal note, consider sending each person a separate letter.
  • Email etiquette follows similar rules. You can use the same rules as formal letter writing to address a job application or other formal email.

Advertisement Article Summary X To address a professional letter to multiple recipients, start with a salutation beginning with “Dear” followed by their full names. For example, write “Dear Dr. Nora Woods and Dr. Mark Brooks,” and end with a colon instead of a comma.

  • If you’re addressing an entire office or company, you can use a less formal salutation such as “Dear Colleagues” or “Dear Associates.” Keep in mind, however, that such salutations are normally used for very large groups, or informal letters like mass e-mails.
  • For more advice, including how to address multiple recipients in a personal letter, keep reading.

Did this summary help you? Thanks to all authors for creating a page that has been read 619,756 times.

How do you email multiple names?

Sending a single email to more than one person is a quick way of communicating with multiple people. You only have to type the main text once so, for example, the minutes of your meeting or your prize-winning photo can go to everyone at the press of a button.

a computer that is connected to the internet an email account set up and ready to send and receive emails.

Follow these step-by-step instructions to send an email to multiple people Step 1: Log in to your email account so that you are on the dashboard (main page) of your mail account. Step 2: Click COMPOSE, Step 3: A new email window will open. In the ‘To’ address box, type in the first recipient’s email address. Then type a comma and a space, to separate this address from the next email address. Type in the second address and continue, inserting a comma and a space between each subsequent address. You may find that other email applications, such as Microsoft Outlook, use a semi-colon ( ; ) instead of a comma to separate each email address. Step 4: If you want to include someone in your email just to ‘keep them in the loop’, you can do this by adding their email address(es) in the Cc or Bcc fields in the same way, using a comma and space between each.

Cc stands for carbon copy and bcc for blind carbon copy. Use cc if you’re happy for all recipients to see the cc’d address(es). Use Bcc, if you want their address(es) to remain hidden from all other recipients. If you are sending the same email to lots of different people, especially if they don’t know each other, it’s always a good idea to put the email addresses in the ‘Bcc’ field to keep your ‘mailing list’ confidential.

That way, there’s no chance that it could fall into the hands of a spammer or hacker. Step 5: Now type in the subject of your email and the text of your message. Step 6: Click the blue Send button when you’re ready. Step 7 : If you want to reply to an email but add more recipients to the ‘To’ box, follow Steps 3 to 6 above once you have clicked on Reply and the email has been opened. Last updated 2 November 2022

How do you address an email to 3 people?

Avoid CC and BCC – One final tip to greet multiple email recipients without sounding impersonal is to avoid using the CC and BCC fields unless necessary. CC stands for carbon copy, and BCC stands for blind carbon copy. These fields allow you to send a copy of your email to other people who are not the main recipients, but who may need to be informed or involved.

  • However, using these fields can also create confusion, misunderstanding, or resentment among the recipients, as they may not know who else is reading the email, why they are included or excluded, or what their role or expectation is.
  • Therefore, use these fields sparingly and transparently, and explain why you are using them in your email.

For example, you could write “CC: Jane, who is in charge of the budget”, “BCC: Mark, who asked to be updated on the progress”, or “I am BCCing you to protect your privacy”. Help others by sharing more (125 characters min.)

How do you address 4 people in an email?

When Not to Address a Group by Name in an Email – If you are addressing four or more people, don’t use names. Use a general term for the group, like “team” or “everyone” or mention the name of the department. For example:

Hello team Dear team Hi everyone Dear sales department Hello development team

If you are very familiar with the group, you can use more friendly terms, like ‘friends’ or a nickname you may have for the group. However, you must never be so formal in an academic or business setting. Even if you do have that kind of relationship with the people you’re emailing, the higher-ups may want employees to keep things professional while on the clock.

  • Furthermore, avoid gendered group terms.
  • Group terms like “gentlemen,” “ladies,” or “guys” may not fully represent the group you’re emailing, so don’t use them in case someone may feel left out.
  • Perhaps more importantly, the vast majority of gendered group terms aren’t considered professional.
  • Even something that sounds formal, like “gentlemen,” can come across as out of place in most work environments.

If it’s not something you hear being used around the office, avoid using it in the email.

Can I say hi everyone in email?

How to Start an Email: Proven Greetings that Get Results Love it or hate it, email is here to stay. It’s the fastest way to get your message directly in front of someone, and it helps form a personal connection that goes well beyond impersonal ads. But the recipient has to read it.

Emails that opened with a greeting were more likely to be answered than ones that just launched into the main message. But which email greetings work the best?

One surprise here is that informal greetings, like “hi” and “hey” win the day when it comes to getting replies. The internet is a fairly casual place, and people no longer expect engraved invitations and the same rigid etiquette that they did when they sent business letters in the mail Still, you need to know your audience.

Do use a greeting – every time. Don’t misspell the recipient’s name. It’s disrespectful. Do use a title for doctors, lawyers, clergy, judges, etc. Do use a title for doctors, lawyers, clergy, judges, etc. Don’t be impersonal. The days of “To Whom It May Concern” are long gone. Do use correct punctuation for greetings.

Just as in business letters, greetings form the first line of your email and are followed by a comma. You can’t just leave them hanging. Here’s how to punctuate the top five greetings:

For Hey, Hi and Hello: Hey Harry, Hello Dr. Ginger, Hi Ron,
For Greetings: Greetings! or Greetings, Draco! or Greetings, everyone!
For Dear: Dear Harry,

Teachers and Professors If you are wondering how to open an email to your professor or teacher, here is your answer. The simplest format is “Dear Professor Plum,”, If you have known them for several months, you can go with “Hi Professor Dumbledore,”,

First names should only be used after you’ve been invited to do so (which may be never!) Bosses and Higher-Ups Emailing a new boss or colleagues for the first time can make you a bit nervous. You know your work environment best, so use your judgement here. In most cases, you will want to open an email to your boss with their first name.

“Hello Luke,” is a good, neutral choice for most workplaces. If you’re sending an email to someone you haven’t met, you may wish to use Dear Leia instead, depending on how formal your company culture is. Potential Employers If you’re trying to land a new job, you want to impress the person on the receiving end of your email.

You are dying to stand out from all the other applicants. That’s great. But stop right there. There are some employers who might appreciate a witty opening to an email, but what if they don’t? It’s always a safe bet to be formal and respectful with your greeting, then let your cover letter and resume do the impressing.

If you know the name of the person reviewing your application, include that in your opening such as “Dear Mr. Kenobi,”, In more casual industries where titles aren’t used regularly, “Dear Obi-Wan,” will suffice. If you don’t know the name of the person reviewing your job application, there are ways to get around that.

  • Here are some good ways to start an email to a potential employer.
  • You can either address the entire team with “Hello Team Boomerang” or just use something very simple like “Hello,”” or “Hi there,”.
  • When you email a stranger and want to sound professional, the key is your overall goal.
  • What is this email supposed to accomplish? Are you complaining about customer service? Are you trying to sell something? This person doesn’t know you and probably isn’t expecting your email.

Your goal is to get them to open it, first of all, then act on it. The last thing you want is to sound like a scammer. If you’re sending a cold email to a stranger you haven’t met, you should open your email something like “Hello Hercules,” or “Hi Zeus,”,

  1. This is casual yet not too laid-back.
  2. If you don’t know the contact’s name, try “Greetings!” or “Hi there!”,
  3. Hi Hera,” followed by an introduction of who you are and why you’re writing.
  4. This will work for all kinds of personal contacts, though if the person is in a position of power (say, a landlord), you can use the slightly more formal “Dear Athena,”,

First of all, don’t feel like you don’t need to address every member in a group email individually. It’ll just feel tedious and silly.

“Hello everybody,” is your best bet in a formal setting. “Hi everyone,” is a little more casual and completely acceptable. “Hey all,” is very casual. Only use it when appropriate. “Hi folks,” is a favorite of mine because it sounds a bit folksy, and friendlier.

“Everybody” is more casual than “everyone,” and “all” is even more casual. Similarly, “Hello” is more formal than “hi,” which is more formal than “hey.” That said, “hey” seems to be the as we mentioned above. Just be sure to use it in the right setting.

Whatever you do, try to avoid addressing a mixed gender group with “Hi guys,” since it doesn’t sound very inclusive. The only exception here will be if you’re addressing an email to your fraternity brothers, then by all means go for it. Some industries are more formal than others. Typically, addressing people who work in medicine, law and higher education requires the use of titles to show respect.

In these cases, you’ll almost always choose the more formal “Dear” as well. Titles are used with last names, but it’s important to get them right. Here are some of the most common ones to know:

Doctors: Dear Dr. Doolittle, Judges: Dear Judge Dredd, Law Enforcement: Dear Officer Krupke, If they are a Professor: Dear Professor Einstein, Clergy: Dear Rev. Alden,

To be formal with people who don’t have one of those specific job titles, use honorifics. Though Mrs. and Miss are still used, they are somewhat old-fashioned because they point out a woman’s marital status – which has nothing to do with her business sense! If you’re uncertain of someone’s preferred gender identity, it’s always better to use the first name than to guess at an honorific and get it wrong.

Can you say hi all to two people?

It should be fine. I would avoid using ‘Hi Ann, Hi Jack’, and use either ‘Hi Ann/Jack’ or ‘Hi Ann and Jack’ or ‘Hi all’. I would also avoid using ‘Hi friends’, it is not normally used in English speaking countries by anyone other than language learners!

Can you say dear to two people?

How to greet multiple recipients in a formal email? – When addressing more than one person, it is normal to be worried about how to greet two or more people in an email, which may be for business, casual, or other reasons. But a simple “Dear Sir(s)”, “Respected Sir(s)”, or “Respected Managers”, always works.

  • However, you must show some extra respect to people who are senior in the position.
  • After that, you must define your tone of writing, which depends on your relationship and connection with the person to whom you are sending emails.
  • Pro Tip: Never send emojis or stickers in the email, regardless of your connection or the nature of the email.

If you’re addressing a large group, you can use ‘Dear Team’ or general words to cater to everyone as your salutation. If you are sending an email reply, use a salutation in the first reply. It is no longer necessary to use a salutation after the first reply.

  • Here are some tips to keep in mind when you address your email to multiple recipients: It is never wrong to use Dear It is always the right approach to use, Dear.
  • In contrast, using Hi for formal purposes is considered impolite.
  • When addressing a group, you can use “Hi, Hi All, Hi Team, Hi Everyone, etc.

If you are writing a formal email, you should use formal greetings such as Dear Coworker, Dear Colleague, etc. This method is safer for addressing one or many people, as you will refer to them directly. The salutation is for all You may have three, four, or more recipients.

It is okay to use Dear Mr. Jon, Mr. Doe, and Mr. Smith for your recipients if they have the same specific content in the email. But, when you are addressing multiple individuals, it would be quite difficult for you to address them all at once. It is only feasible to fill up part of the page with the names of each individual you are addressing.

It is possible to use a friend, team, colleague, or other replacement instead. For example, if you are addressing a team of developers, you will address them as a Hello Team, or Hello Dev Team. For example, you can address a formal letter to “Mr. John and the team “.

How do you address a group of people?

2. Introduction: Start the email with a greeting – Being polite is essential in business, and proper greetings are an important part of this. Here are three that you can use in 90% of business situations:

Hi, (informal)

Hi James, Hi Hannah,

Hello Mr./Ms., (formal)

Hello Ms. Green, Hello Mr. Bond,

Hello, (to groups)

Hello Sales Team, Hello Marketing Team, The first greeting is for informal business emails. You can use the recipient’s first name if you meet with them regularly and you feel comfortable greeting them casually. Often these are coworkers or people who have told you they prefer to be called by their first name.

The second greeting is for formal business emails. Use titles and last names for anyone that you do not know well. This greeting works for everyone from a new client to the HR (Human Resources) employee to your boss. The third greeting is for group business emails. If you’re sending an email to a whole team, or if you don’t have a specific contact name, you can address them by the name of the department/team (e.g.

Dear Human Resources Department). You can also use “Dear Sir/Madam” or the formal “To Whom It May Concern.” When writing to groups of people, think about your relationship to the group:

If you know them really well, you can use something more informal: “Hi all,” “Hi team” or “Hi everyone.” If it’s a small group (five or less), simply use their first names: “Dear Sarah, Roxy and Chad.” If it’s a more formal email, you can use more appropriate greetings: “Dear Coworkers,” “Dear Colleagues” or “Dear Hiring Committee.”

Make sure to always start with a capital letter and include a comma (, ) after your greeting, as in the examples above.

How do you address multiple people in a BCC email?

3. Apple Mail – Step 1 Log in to your Apple email ID online on If you’re using an Apple device, launch the built-in macOS email client and click the New Email icon. Step 2 In the New Message window that appears, click on the drop-down arrow located at the top and select the “Bcc Address Field.” The BCC field will now be displayed in your message header. Step 3 Enter the email address of your primary recipient in the To field. In the BCC field, type the email address of your recipient. If you’ve got multiple addresses to send to or a long list of recipients, you can separate each with a comma, space, or by pressing the enter key. Now, draft your message and then click on the Send Mail icon when finished. Note : In this email, Peter is the intended recipient, And John is a part of the BCC line, Here, John will know that he is a BCC recipient for this email and that Peter is the primary recipient, However, Peter would be unaware that I’ve sent a copy of the message to John.

How do you address a letter to 3 recipients?

The formatting options for addressing multiple recipients are: One address: When sending a letter to multiple people within the same organization, you may simply list the full names of each recipient on separate lines before including the single address at the bottom of your header.

How do you address a mass email to a client?

Salutations –

Determine who the audience of your email is when composing a salutation. If you are writing to one person, ask yourself how you would address that person if you met them in public. In most cases the salutation should begin with “Dear,” followed by the person’s name. Impersonal messages, such as warnings or internal bulletins may begin with “Attention” or “Attn:” to a group of people. For example: “Attn: Staff” could begin an email advising staff of a scheduled event. Address recipients by their first name only if everyone being sent a copy of the email is on a first name basis with everyone else. For example, using “Dear Bill,” may be appropriate if you are on a first-name basis with a client who is also a friend. If you are sending a copy to a manager or supplier who has not met the client, “Dear Mr. Smith” would be more appropriate. Use “Dear Sir / Madame,” if you do not know the recipient’s name, otherwise use the person’s last name, preceded by “Mr.” or “Ms.” Use “Mrs” only if you know the recipient prefers that title. If you do not know if the recipient’s sex, use the full name. For example, “Dear Billy Holiday” would be more appropriate if you did not know Billy was a female. Use a descriptor in the salutation if sending a mass email to multiple recipients who are all in the same category. For example, “Dear Valued Customers,” would be appropriate if sending a mass email to all of your customers. This will also indicate to the recipients the nature of the email and that it is being sent to others.

Is there a way to send a mass email with individual names?

Add recipients directly to your message – You can add recipients directly in the “To:” line of your message. Gmail uses the recipient’s contact information from Google Contacts to personalize each recipient’s copy of the email. To make sure your message uses the correct name, check their name in Google Contacts, If the recipient isn’t in Google Contacts, mail merge populates the first and last name based on what you enter in the “To:” line. For example, if you enter “Lisa Rodriguez

  • ” as a recipient, Gmail uses “Lisa” as @firstname and “Rodriguez” as @lastname. Tip: To add multiple recipients, create a label in Google Contacts and group recipients. When you add the label in the “To:” line in Gmail, the grouped recipients will automatically populate. Learn more about organizing contacts with labels,
    1. On your computer, open Gmail,
    2. At the top left, click Compose,
      • You can also open an existing draft.
    3. Go to the “To:” line.
    4. Click Use mail merge,
    5. Turn on Mail merge,
    6. In your message, enter “@.”
    7. Select a merge tag.
      • To filter the list, enter the name of a supported merge tag:
        • For first name, enter “@firstname”
        • For last name, enter “@lastname”
        • For full name, enter “@fullname”
        • For email address, enter “@email”
    8. To select a merge tag, press Enter,

    How do you write an email to 5 people?

    How to Start an Email to Multiple Recipients – It’s email, not science fiction, so the rules for addressing multiple or addressing two people in an email are practically the same. In the matter of addressing an email to multiple recipients, the main question is whether to use “To” and “CC” or “BCC”? The difference between “CC” and “BCC” is that when you put someone in “CC,” they will be able to see who else has received the email unless you “hide” someone by using “BCC.” Regardless of which one you use, to maintain formality and avoid making your email look like spam, you must use the recipients’ first name and last name, separated by a comma.

    Then, when you “BCC” someone, recipients will not be able to see who else was BCC’ed on the email. This can be useful when you want to keep certain people’s names confidential if, for example, your boss or supervisor wants to stay in the loop but remain invisible to everyone else in the thread. In practice, the best answer to the question of how to address an email to multiple people is by using the “CC” field.

    This will ensure that each person receives a copy of the email and sees everyone else who is included in the message.

    Why every person should have 4 email addresses?

    Council Post: Why Every Person Needs At Least Four Email Accounts Identity-based attack vectors represent the next biggest risk for consumers and businesses alike as we enter a new decade. One aspect of this risk is associated with an identity, or user, having a single account used for many different roles.

    • In simple terms, if a person uses the same username and email account for everything that they access, the risks are higher for an incident.
    • Based on an attack using a single account, a threat actor can reuse the same account name based on an email address against other resources and use a variety of techniques from brute force, spray attacks and credential stuffing to attempt to compromise an account.

    If the user has different email addresses for logging on to different types of resources, then a breach in one type of resource cannot necessarily be used against another. The threat actor has no email address or account username as a reference point to start from unless they can link all your email addresses back to your identity.

    1. In business, these different accounts are generally associated with an identity governance solution and managed by business or information technology roles.
    2. For a consumer, people generally use one email account for all types of access with varying degrees of risk.
    3. This is where the problem lies.
    4. I believe consumers should adopt a model similar to businesses and have at least four email accounts for home use.

    This is very similar to how businesses have multiple accounts to cover different types of access to applications based on risk and privileged sessions. Therefore, for every user, we recommend having at least four different email addresses for all of the resources they access on the internet.

    The goal is to keep correspondence from different resources separate and prevent a logon username based on an email address segregated for authentication, based on the risk associated with the asset being accessed. • The first email address should be associated with any type of sensitive account. These can be banking or financial applications and should have a unique email address used for authentication, dedicated only for their access.

    In addition to logging on, this will help determine if any correspondence sent to this address is legitimate, and any phishing emails that someone would receive in a different account can automatically be discounted as fake. You would have no accounts associated with another email address.

    For the highly conscious, it may be necessary to create an email account associated with each one of these sensitive systems depending on the data contained within. • The second email address should only be used for personal correspondence. This includes any type of email that may be exchanged with family members, friends or other social activities.

    This email address should never be used for anything outside of sending or receiving email; that is, it should never be used as the logon (authentication) for any account on the internet. Any rogue correspondence to this address makes it easy to identify as spam targeting you and claiming to be a fake bank account or insurance company.

    1. The third account should be for junk email or shopping.
    2. For the sake of this article, we classify junk mail as a very broad term for websites that might frequently send you sales offers or nonmalicious spam.
    3. It should be for all of the applications and websites that send frequent coupons, event notifications, sales promotions or other types of merchandise.

    It is not recommended to use this account for any other activities or to use this email address for shopping on a website. Unless it is an e-commerce site you visit frequently (then it is a sensitive account since it has your credit card number), consider always shopping as a guest in order to prevent the website from potentially storing your credentials, credit card number and address.

    Finally, the fourth email address is relatively straightforward and should only be used for any correspondence associated with your employment or interactions with state, local or federal government. This is a dedicated email account that you share with your employer or other government entities so that they can correspond with you regarding healthcare, taxes, utility bills or other official information.

    This email address should not be shared outside of these specific use cases, and any correspondence that deviates from its intended usage is definitely spam. While having four email accounts may seem extreme, it helps separate the different use cases that you might perform for correspondence and sensitive authentication on the web.

    Modern applications can easily support multiple email addresses to separate correspondence including Microsoft Outlook, Gmail on an Android and Mail on an Apple device. Knowing what email should come into which category will help you avoid spam, phishing attacks or other types of compromised credential attacks that could lead to your identity being compromised.

    Depending on your engagement with online resources, including social media or other types of high-risk applications like dating websites, you may choose to create even more email accounts to perform an even higher separation of roles. Essentially, the rule to follow here is to not use one account (email address) for everything.

    1. Your email account should not be the same for banking as well as dating sites and social media.
    2. Finally, if your internet-based resources allow you to create a unique username for logging on in lieu of an email address, take advantage of this.
    3. It provides an additional layer of obfuscation, and the remaining threat is based on email correspondence and not having the same login username for every web-based service.

    Keep all of your account usernames separated and unique when possible, and monitor emails based on the account name to help you safeguard against phishing attacks and modern identity-based attack vectors. And it goes without saying that the passwords for each account should be unique, complex and never reused or recycled.

    What is the proper way to address a group of people?

    You could also address them as ‘everyone’ or ‘folks.’ In a formal setting, ‘guys’ doesn’t sound so great and might even be offensive. I would say ‘Hello everyone,’ or ‘ladies and gentlemen.’

    How do you address a group BCC email?

    3. Apple Mail – Step 1 Log in to your Apple email ID online on If you’re using an Apple device, launch the built-in macOS email client and click the New Email icon. Step 2 In the New Message window that appears, click on the drop-down arrow located at the top and select the “Bcc Address Field.” The BCC field will now be displayed in your message header. Step 3 Enter the email address of your primary recipient in the To field. In the BCC field, type the email address of your recipient. If you’ve got multiple addresses to send to or a long list of recipients, you can separate each with a comma, space, or by pressing the enter key. Now, draft your message and then click on the Send Mail icon when finished. Note : In this email, Peter is the intended recipient, And John is a part of the BCC line, Here, John will know that he is a BCC recipient for this email and that Peter is the primary recipient, However, Peter would be unaware that I’ve sent a copy of the message to John.

    How do you address a formal letter to a group of people?

    When writing to one recipient or a group of people, you may simply write their full name and job title or the name of the group. If you’re writing to multiple recipients at the same address, you may list each of their full names and job titles separated by a comma.

    How do you address a group of people you don’t know in an email?

    Whether it is for business or for other purposes, knowing how to write a formal or professional email is an extremely valuable skill. In the subject line of your email, be sure to use a short, clear description of your reason for emailing. Avoid things like ‘Hello’ or leaving the subject line blank.

    Before you’ve even started to write your email, it’s important to know how to use titles when addressing someone. – For men, using ‘Mr’ along with either their surname or first name is appropriate – Married women should be addressed with ‘Mrs’ – ‘Ms’ is used for women regardless whether they are married or not.

    – University professors may be addressed as ‘Prof.’, and doctors are ‘Dr’ Now, let’s look at how to start your email! If you know the name of the person you are emailing and have a formal relationship with them, begin by saying ‘Dear Ms,’. If you don’t know the person’s name, use ‘Dear Sir/Madam’, or ‘To whom it may concern’.

    Top Tip: Remember to always include a comma after ‘Dear ‘! If you have a more casual or informal relationship with the person you’re emailing, something like ‘Hi ‘ or ‘Hello ‘ is perfectly acceptable. Introduce yourself, and explain why you are writing Explain who you are, including any important information that is related to your enquiry.

    Tell your reader why you are writing. Make sure to include any details that will help them with your question, if you have one. Let’s take a look at an example at what we’ve got so far: ‘Dear Ms. Smith, My name is Jane and I am a 26-year-old from Colombia.

    1. I am writing to ask for more information about the English courses you have available at EC Oxford.
    2. I have studied English in school, but would like to improve my abilities at your school.’ Signing off This, again, depends on your relationship with the reader – let’s take a look at the best ways to sign off formal and professional emails for now: Using ‘Sincerely’, ‘Cordially”, and ‘Best’, followed by your full name are all excellent ways to close your email.

    ‘Thank you very much for your time. Sincerely, Jane Smith’ Now try it yourself!

    The person you are emailing is a woman who you have a formal relationship with, and you don’t know if she is married or not. How do you address your email? Dear Ms, Hi Dr, Dear Mr, Hi, You don’t know the name of the person you are emailing. How do you start your message? Dear Dr, Hi Prof, To whom it may concern, Hi Ms, You are writing to ask for more information about studying at EC Oxford. What is a good subject line for your email? Hello! URGENT Studying at EC Oxford How do you sign off your formal email? Sincerely, Lots of love, Peace out! Xoxo,

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