How coordination structures help organize and measure the whole community capabilities?

Operational coordination occurs across various government levels and consists of actions and activities that enable decision makers to determine appropriate courses of action and provide oversight for all types of incidents, including complex homeland security operations, to achieve unity of effort and effective outcomes.

Address the requirements of the Response mission area Facilitate problem solving Improve access to response resources Foster coordination prior to and following an incident

The coordinating structures used to organize response efforts must be scalable, flexible, and adaptable so they can be partially or fully implemented to allow for delivery of the exact resources that are needed, and with a level of coordination appropriate to each incident. :

Why is coordination important in a community?

Importance of Coordination in Management – Coordination is not a separate function of management, in fact it is known as the “essence of management.” It is like the thread to synchronization of different managerial functions. Coordination is to be performed right from the planning stage till the controlling stage.

• Absence of this function will turn to be ineffective and will weaken the effect of authority-responsibility hierarchy relationship in an organisation.
• Coordination initiates every function of management and makes them solid and effective which serves a purpose for the organization.
• It creates harmony among the individual efforts for achieving the organisational goals.

This is present in all the departments of an organisation such as the production, sales, finance etc. Coordination minimizes the conflicts, rivalries are ended, wastages, delays, indifferences and other organizational problems. It ensures smooth function of the organization.

Hence, with the help of coordination an organization can fulfil its objectives promptly. Also, coordination functions help in improving the relationship in an organization. Top Level Managers coordinate their activities with the middle level managers and this helps in developing good relations among them.

Likewise, the middle level managers coordinate their activities with the lower level managers and this too develops good relations with them. Again, the Lower Level Managers coordinate with the workers and develop good relations with them. Thus, coordination, overall, imposes a positive effect of relations in the organization.

• Coordination is considered the essence of administrative work.
• The need for collaboration stems from the fact that the various aspects and efforts of an organization must be harmonized and integrated to achieve the same goals.
• Without proper communication between all team members, managers are not able to combine the various aspects into one coherent whole.

First let us know about the importance of Coordination point wise –

Unity of Action

Enterprise has diverse resources, technique, activities etc, and these all must be in coordination so that there is unity in action.

Increase in Efficiency and Economy

Coordination brings efficiency in the departments as it is an effort of all organizational members to maintain good relations among all the levels of organization.

Development of Personnel

Coordination helps in obtaining information about job qualities of a job holder which helps to analyse about the capabilities of the job holder and this improves the coordination system.

Differential Perception

People have different perceptions but when all people are coordinated effectively their effort and power are concentrated in one direction to achieve the organizational goals.

Survival of the Organization

Coordination helps to harmonize the work resources which helps in the survival of the organization.

Accomplishment of Objectives

Their task and available resources are coordinated, which helps in their coordination.

End of Conflicts

Many conflicts and rivalries between individuals, in between departments, and also between a line and staff gets ended due to the coordination among the departments.

Coordination Paths Proper Direction

Coordination paves the path of correct direction in order of which every department works.

Coordination Facilitates Motivation

Coordination gives total freedom to the employees. This encourages them to show their talent and thus they coordinate well with the expectancy of the top level managers.

Coordination utilizes resources optimally. Coordination unifies the human and material resources of the organization. This helps in making optimum utilization of the resources.

Unity in Diversity

Every large organization has a large number of employees, each with a different vision or ideas, activities and background. Therefore, there are different functions in an organization. However, all these activities would not be so effective without communication. Therefore, cooperation is essential for unity in diversity.

Cohesive unity

An organization needs to combine the efforts and skills of different employees to achieve the same goals. Coordination also eliminates duplication of work that leads to more efficient operations.

Optimum Utilization of Resources

In particular, coordination ensures that employees do not participate in the work of various purposes as it integrates human resources and organizational resources together. Therefore, there is little waste of resources that help the organization to use them effectively.

Promoting Team Spirit

In an organization, there are many conflicts between employees, departments, etc. Integration encourages individuals and departments to work together as a team and to achieve common organizational goals. Therefore, it promotes team spirit.

Coordination removes the conflict between the personal interests of employees and the general interests of the organization:

Individuals join an organization to meet their needs. In many cases, these needs may differ from the needs and goals of the group. In such cases, the goals of the organization and of the individual are not fully realized. When the number of individuals in an organization increases, the level of such inconsistencies increases.

Integration encompasses the impact of internal and external forces on the organization and ensures that the affairs run smoothly:

Internally, it encompasses a wide range of business resources — money, building materials, machinery and methods — to achieve common organizational goals. Outside, the environment is improved for business with due consideration for customers, employees, financiers and government. In this way, linking helps to produce better results and becomes a central point of management.

What are the 3 main reasons why coordination is important?

The reasons are as follows: Unity in diversity. Unity of direction. Functional Differentiation.

What are the three points of importance of coordination?

Previous Years Examination Questions – 4/5 Marks Questions 1. What is meant by ‘coordination’? Explain why coordination is important in an organisation. (Compartment 2014) Ans. Coordination is the orderly arrangement of group efforts to provide unity of action in pursuit of common purpose.

It involves unifying, integrating and harmonising the activities of different departments and individuals for the achievement of common goal. Importance of coordination can be understood by following points: (i) Growth in size As the organisations grow in size, the number of people in the organisation also increase.

Different individuals have different objectives. Coordination is needed to integrate diverse individual objectives with organisational objectives. (ii) Functional differentiation Different departments in the organisation have their own set of objectives, policies, etc.

• This creates conflicting situations many a times.
• Coordination seeks to intergrate the efforts and activities of various departments.
• Iii) Specialisation In modern organisations, high level of specialised activities take place, which are performed by specialists.
• Specialists often consider themselves to be supreme and are not open to suggestions and advice.

This brings conflicting situations, which can be resolved by coordination.2. Coordination in the essence of management. Explain how. (Compartment 2014) or Coordination is not a separate function of management. It is the essence of management. Explain with the help of a suitable example.

between overall plan of the organisation and the departmental plans. between objectives and available physical and human resources, e.g., coordination between production department and sales department targets.

(ii) Coordination in organising In organising, coordination is required

between resources of an organisation and activities to be performed. among authority, responsibility and accountability, e.g. if a supervisor is given responsibility to get the work done, he should also be given the authority to divide the work among his subordinates.

(iii) Coordination in staffing In staffing, coordination is needed

between the skills of the workers and the jobs assigned to them. between the efficiency of the workers and the compensation, etc, e.g. a Chartered Accountant should be given work of financial nature.

(iv) Coordination in directing In directing, coordination is required

among orders, instructions, guidelines and suggestions. between superiors and subordinates, e.g. a manager instructs the subordinates, motivates them and also supervises their work.

(v) Coordination in controlling In controlling, coordination is required

between the standard and the actual performance. between correction of deviations and achievement of objectives, e.g. If production target for workers is set as 80 units per hour while they are able to produce only 60 units per hour, then there is a need to coordinate the plans with actual performance.

Thus, coordination makes planning more purposeful, organisation well knit and control more effective. It is the key to the success of management. (vi) Coordination is the essence of management Management function revolves around making, arranging things, moving things in an organisation in relation to overall objective of the organisation.

• Thus, coordination can be considered as the core function of management which ensures that all the factors in the business work together smoothly.3.
• Explain any five features of coordination.
• All India 2013) or State any five features of ‘coordination’.
• Delhi 2012) or Explain any four characteristics of coordination.

Ans. Coordination is a continuous process, by which a manager integrates the inter-related activities of different departments in order to achieve the common organisational goals. Features of coordination are as follows: (i) Integration of group efforts All business activities are interdependent.

• Therefore, there should be coordination among them.
• Coordination enables the business to make efficient use of its available resources.
• Ii) Unity of action Coordination enables the manager to secure unity of action in the direction of a common purpose.
• Iii) Continuous process It is a continuous process and not a one-time task.

A manager has to continuously coordinate the activities of different departments in order to meet the targets by using the available resources efficiently. (iv) All pervasive function It is an all pervasive function, which runs through all managerial functions from planning till controlling.

• It is not only needed among different departments but also within the departments at all levels.
• V) Deliberate function A manager has to coordinate the efforts of different individuals working in an organisation in a conscious and deliberate manner.4.
• What is meant by coordination? How it integrates group efforts and ensures unity of action.

Explain. (Delhi 2012) Ans. Coordination is the integration, synchronisation or orderly arrangement of group efforts to provide unity of action, directed towards the accomplishment of common objectives. (i) Coordination integrates group efforts It integrates group efforts by unifying diverse interests, thereby giving them a common focus to ensure that performance is in accordance with pre-determined plans.

1. Ii) Coordination ensures unity of action The purpose of coordination is to ensure unity of action for the realisation of a common purpose.
2. It acts as the binding force between departments and ensures that all actions are aimed at achieving the goals of the organisation.5.
3. Coordination is a synchronisation of group efforts to achieve organisational objectives’.

In the light of this statement, highlight any three features of coordination. (All India 2011) or ‘Coordination’s the orderly arrangement of group efforts to provide unity of action in the pursuit of common purpose’. In the light of this statement, explain the nature of coordination.

1. All India 2011; Delhi 2011,2009) Ans.
2. Coordination is the process whereby an excecutive develops an orderly pattern of group efforts among his subordinates and ensures unity of action in the pursuit of common purpose.
3. Features/Nature of Coordination The features or nature of coordination are as follows: (i) Integration of group efforts All business activities are interdependent.

Therefore, there should be coordination among them. Coordination enables the business to make efficient use of its available resources. For example, supply of material should come, when production needs it. If there is a mismatch in the time schedule, it is an instance of lack of coordination.

1. It is the central task of the manager to reconcile differences in approach, timing, efforts or interests to harmonise individual goals with organisational goals.
2. Coordination is the effort to ensure a smooth interplay of the functions and forces of all the different components of an organisation so that its purpose will be realised with minimum friction and maximum collaborative effectiveness (iii) Coordination is needed at all levels Coordination is an essential function which is required at all levels of management.

The content and scope of coordination will vary at different levels. However, it is a part of duty which should be performed by every managerial personnel right from operational level to the top management. (iv) Coordination ensures unity of action The purpose of coordination is to unite the efforts of every individual in the realisation of common purpose.6.Coordination is needed at all levels of management and is the responsibility of all managers.

1. Explain how? (All India; Delhi 2009; HOTS) Ans.
2. Coordination is required in all group efforts, in every organisation at all levels of management.
3. It is not the responsibility of top management only.
4. Managers at all levels are responsible for achieving coordinated efforts in their respective departments or units.

The need of coordination at various levels of management may be described as follows: (i) At the top level management It has to take care that there is coordination between organisational goals and the goals of the units and sub-units formed for achieving these goals.

(ii) At the middle level management That is the departmental managers, who have to coordinate their departmental plans with the plans of other departments. This level links the top level management with the lower level management and coordinates between them by transmission of orders downward and problems and feedback reports upward.

(iii) At the lower level management Coordination is required between the actual operations with the plans made and reconcile the view of management and workers.7.Justify how coordination is

a continuous process an all pervasive function a deliberate function (Delhi 2009C; All India 2009) Ans. Coordination as (i) A continuous process ‘To coordinate is to harmonise all the activities of an organisation so as to facilitate its success’. It is a continuous process because the goals cannot be achieved with harmony and sustained efforts. It should start at the planning stage and continued with the other functions of management. The continuity arises as a result of being the essence of management rather than being a separate function. (ii) An all pervasive function It is required at all levels of management due to the interdependent nature of activities of different departments. It integrates the efforts of different departments and different levels. (iii) A deliberate function A manager has to coordinate the efforts of different people in a conscious and deliberate manner even where the members of a department willingly cooperate and work, coordination gives a direction to that willing spirit.

Important Questions for Class 12 Business Studies Class 12 Business Studies NCERT Solutions Home Page

What is the purpose of coordination?

Coordination is the function of management which ensures that different departments and groups work in sync. Therefore, there is unity of action among the employees, groups, and departments. It also brings harmony in carrying out the different tasks and activities to achieve the organization’s objectives efficiently.

How does coordination improve performance?

Physical Benefits of Coordination Training – Exercises for coordination will help you improve your physical abilities, such as:

Building muscles and toning the body with more precise and targeted movements.Improving stability and improving agility for a better overall performance.Increasing your training capacity as you improve your energy level by performing tasks more efficiently and improve your cardiovascular system.

What is the impact of coordination?

Coordination is important for the fact that subdivided tasks would be directed to the purpose of the organization ; that would be a clear coherence between the sharing and coordination. That is why coordination is an important and significant element of the organization.

What is the importance and principles of coordination?

Coordination is essential in all types of organizations. The need for and importance of coordination for effective management is essential for each and every organization. The principle of coordination is the ongoing process to secure unity of action in the pursuit of common goals.

What are three coordination methods?

Coordination – There are three basic coordinating mechanisms: mutual adjustment, direct supervision, and standardization (of which there are three types: of work processes, of work outputs, and of worker skills).

What are the three elements of coordination in the management?

There are 3 key elements of coordination are balancing, timing and integration.

What are three examples of coordination?

How is coordination effectiveness and efficiency?

SOLVED: 2. Explain why coordination, efficiency and effectiveness are intrinsic to the nature of management: Coordination, efficiency and effectiveness are intrinsic to the nature of management, because their essential elements for achieving organizational goals and objectives coordination is important because it ensures that different activities and tasks are syncronized and integrated towards a common goalin.

Other words. It helps to ensure that everyone is working together towards assured purpose. Effective coordination requires clear communication collaboration and the ability to manage complex relationships between different individuals departments and stay holders. Without coordination, a company may experience in efficiencies, duplication and wasted resources.

Efficiency is important because it relates to the optimal use resources to achieve organizational goals. Efficient : SOLVED: 2. Explain why coordination, efficiency and effectiveness are intrinsic to the nature of management:

What is coordination What are the importance and principles of coordination?

Coordination is the process that ensures smooth interplay. This is between the forces and functions of different component parts of the organization. Thus, it’s purpose is gain by maximum collaborative effectiveness and minimum friction.

What is coordination What are the various techniques of coordination and why is coordination important in today’s scenario?

Features of Coordination – The features of coordination are:

Coordination focuses on integrating collective efforts, not the integration of individual efforts.

It involves arranging the activities of a group of people in an orderly manner. However, individual performance is related to collective performance.

Coordination is a concerted effort to give the necessary quality and quantity at the right time.

Coordination means cooperation, that is, collective effort, plus time and direction. According to Haimann: “Coordination is the orderly synchronization of efforts of the subordinates to provide the proper amount, timing and quality of execution so that their unified efforts lead to the stated objective, namely the common purpose of the enterprise.”

Coordination is a continuous and dynamic process.

It is a continuous concept because it is realized through the execution of functions. It is dynamic because the function itself is dynamic and may change over time.

Coordination has three important elements: balancing, timing and integrating

Different activities can only be coordinated when different responsibilities are performed at the right time and in the right amount.

Coordination and cooperation tasks do not mean the same thing.

Cooperation simply means that two or more people voluntarily participate in the execution of certain tasks through collective efforts. But it has nothing to do with the time, amount, and direction dimensions of the team’s efforts. In contrast, coordination means applying the necessary team effort in the right direction at the right time by deliberately executing actions.

Every manager is responsible for coordination.

Every manager in the organization is responsible for coordination because he aims to synchronize the efforts of his subordinates with others.

Coordination can be internal or external.

Coordination is to be used both inside and outside the company as a blending factor for all activities and endeavors. In another way, coordination can take place both internally and externally. Internal coordination refers to the coordination of actions between employees, departments, and supervisors at different levels inside a company.

Coordination can be horizontal or vertical.

Coordination between horizontal departments at the same level in the managerial hierarchy is known as horizontal coordination. For example, coordination between the sales manager, the work manager, the finance manager, and the buyer is necessary so that when the sales department is ready to sell the new product, the production department will be able to fill the orders; and financial arrangements are made so that the necessary funds are available to obtain the correct raw material and other factors.

What is the importance of integration & coordination in an organization?

Leadership –

Integration and coordination are important in an organization because they demonstrate the ability of decision makers to lead employees. When managers are not on the same page with one another and fail to implement company strategy, employees lose faith in the managerial abilities of their superiors. For example, if employees have questions regarding their role toward achieving a company directive, and the managers at the company cannot answer those questions because of coordination issues, employees may disregard managers and rely on their own approaches.

How coordination can be carried out in an organization?

Techniques of effective Coordination in Organization Some of the techniques that are used to achieve effective coordination are given below: 1. Direct Contact : One of the most effective means of achieving coordination is direct contact. Written communication, modern electronic, mechanical devices, etc., can also be used.2.

1. Group Meetings : Group meetings are said to be an effective means of achieving coordination.
2. At the time of meeting, superior comes into personal contact with those connected with the actual problems.
3. Such meetings encourage the people to integrate their efforts.
4. Coordination can be achieved through regular meetings of superiors and subordinates.3.

Organizational Structure : Coordination can be achieved only when the authority and responsibility of each and every person are clearly defined. In this connection, it was quoted by as follows “You cannot always bring together the results of department activities and expect to co-ordinate them.

1. You must have an organization which will permit inter-weaving all along the line ” In other words, the organizational structure should be designed properly so as to permit coordination among various activities along the line itself.4.
2. Effective Communication : In achieving coordination, effective communication plays a vital role.

Communication greatly helps in coordination. The purpose of communication is to promote deep understanding among members by bringing and maintaining coordination in order to achieve the ultimate goals. Effective Communication is a process whereby ideas and images of one person are transmitted to another person.

Coordination between various individuals and activities is brought out by communication. Effective communication facilitates information and exchange of ideas which helps to achieve the common purpose. Coordination is facilitated by exchange of such ideas and information and brings people together.5. Committees : In order to coordinate the various activities, various types of committees may be appointed.

Committees provide the means for synchronizing various efforts. Committees develop better understanding and morale among the members. They are greatly advisory in nature and make use of the best efforts of the members. The success of the committee depends very much on its composition and the manner in which it functions.

Examples of such committees are – committees on manufacturing methods, complaint committee, suggestion committee on welfare work, etc.6. Staff Meetings : Staff meetings at regular intervals helps in achieving effective coordination because such meetings provides opportunities for frank discussions and better exchange of ideas of people from different sections.

This infuse a feeling of unity among the members which makes them to jointly work for the organization.7. Effective Leadership : Leader inculcates a feeling of collectivism in the employees and forces them to work as a team. Individuals within the group, may possess varied interests and multiple goals.

Leader reconciles these conflicting goals and restores equilibrium. A good leader can achieve coordination at all stages. Hence, effective leadership is essential for achieving coordination.8. Informal Coordination : Many organizations adopt informal means of coordination through processes of social, unofficial interactions, relationship and mutual adjustments.

They are very often more effective than formal means. : Techniques of effective Coordination in Organization